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Events Production Coordinator

Job Introduction

BBC Events based at the BBC’s North HQ, MediaCityUK, works across all BBC divisions to bring the brands our audiences love into their back garden.

We’re behind more than you think, in the last year the team has produced OBs such as The 1975 Live Lounge Symphony, CBBC Live, I Feel Love (for the 50th Anniversary of the decriminalisation of homosexuality), Radio 2’s 50th Birthday and the Test Match Special 60th Anniversary among others. And still to come this year; Mum’s Takeover for 5 live, 6 music at The Turner Prize, Doctor Who premiere screenings across the country and Elbow & the BBC Philharmonic at Christmas.

Furthermore, the team is the front-line link between the BBC and external event partners such as local government, universities, arts and culture bodies; maintaining working relationships with several stakeholders inside and outside the business to appropriately balance the BBC’s presence on the ground.

We have an exciting mandate to create the best moments with the biggest brands in some exciting places and we’re currently recruiting a production co-ordinator on a six month fixed term contract to work with us on a busy upcoming season, including parts of Sport Relief 2018 which will, for the first time, come from MediaCityUK.

As is the nature of Events, there is an element of travel required and the need to stay away from base for events from time to time, including weekends

Role Responsibility

The primary function of this role is to co-ordinate the business management and logistics of the Events Team’s productions. Principally this includes purchasing and payments, scheduling, arranging travel and accommodation and some reporting.

Post holders are expected to build and maintain a wide range of internal and external contacts from across the BBC. Typical external relationships will be with resource providers, contributors, artists and their agents, freelancers and public officials.

Co-ordinators at this level have delegated decision-making authority (from the Producer, Editor or equivalent) regarding the smooth day-to-day running of the team and its events portfolio, working within BBC guidelines and frameworks.

They contribute to the scheduling and budgeting of events in line with divisional requirements and relevant BBC frameworks, guidelines and policies. And are Responsible for preparing (or contributing to the preparation of), managing and monitoring production budgets, and for forecasting and reporting progress where required.

The post holder actively upholds both the BBC’s and statute’s standards in respect of finance, safety, editorial policy and quality pertaining to live events.

The Ideal Candidate

  • Demonstrable experience of working in a broadcast or events production environment in a traditional production co-ordination function.
  • Experience of prioritising and performing well under pressure and to tight deadlines.
  • Strong IT skills - particularly pertaining to the booking of transport & travel, payments and purchasing using BBC systems.
  • Outstanding communication skills with experience of dealing with a wide range of stakeholders and talent.
  • A proven track record of organising teams, working to tight deadlines and juggling a variety of tasks whilst maintaining attention to detail.
  • Effective planning skills and ability to concentrate on several areas of work at any one time.
  • Experience of booking travel and creating detailed travel itineraries.
  • The ability to communicate effectively and tactfully with colleagues, other BBC personnel, outside agencies and members of the public.
  • Calmness under significant and sustained pressure.
  • The ability to think creatively and offer input to development ideas.
  • The ability to problem solve and confidence to suggest effective solutions.
  • Awareness of financial responsibility and budgets.
  • Proven ability to take part in and contribute to the success of a team approach to delivery.

Package Description

Job Title:  Events Production Coordinator 

Grade:   5 / Proposed Band C

Contract: 6 months Attachment / Fixed Term Contract

Location:  Media City, Salford 

Please note: Interviews will be held on 9 & 10 January 2018.

The successful applicant will be invited to existing team training 15-17th January.

For further details please contact Josie.Cahill@bbc.co.uk or Adam.Heyhurst@bbc.co.uk

About the Company

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below. You’ll be asked questions relating to them as part of your application for this role.

The BBC is committed to building a culturally diverse workforce and therefore strongly encourages applications from underrepresented groups.  We are committed to equality of opportunity and welcome applications from individuals, regardless of their background.

 

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