Team Assistant - Business & Legal Affairs
We take our channels, programmes, formats and the reputation of the BBC to the world – and that’s a potential legal minefield. We have to protect our image rights and trademark our creativity. Contracts for acquisitions have to be gone through in minute detail. There are clearance and royalty issues to deal with. And much more – all on top of the normal legal requirements of a global business and employer. It’s what makes a career in one of our Legal or Rights Management teams so fascinating and so unique.
We have an exciting opportunity for a Team Assistant to join the Business and Legal Affairs team. This key role provides first class PA/secretarial duties of both a business and legal nature to the Director, Business & Legal Affairs, Content & Brands and where required to the Director of Co-Production Funding, Head of Business & Legal Affairs, Scripted and Head of Business & Legal Affairs, Factual, supporting them in the professional and timely execution of all of their duties.
The role will cover the full range of PA and administrative duties connected with supporting the senior management of the Content & Brands business and legal affairs team. The role will also cover the full range of administrative duties connected with the smooth running of the office. More specifically these include:
Providing full PA/secretarial support to the Director, Commercial & Legal Affairs for Content & Brands, and where required to the Director of Co-Production Funding; Head of Business & Legal Affairs, Scripted; and Head of Business & Legal Affairs, Factual.
Diary management, arranging meetings, and ensuring that electronic diaries are kept up to date at all times. Be the first point of contact for visitors and escort them to and from meetings.
Making national and international travel arrangements, adhering to the expenses policy at all times.
Assisting in telephone screening, message taking etc. using tact and judgement.
Processing purchase orders and managing payments on SAP to ensure that payments are processed accurately and in a timely manner
Managing all IT requests and other administration to ensure new starters are set up for their first day
Looking after all general office management and providing clerical support as required (post, stationary requirements, filing, storage, copying, typing, etc.) and keeping team leave and absence records to provide managers with accurate information.
Building and maintain effective working relationships with a range of people both inside and outside the organisation and work co-operatively with others as part of a team.
Maintaining accurate, tidy and up-to-date filing systems, managing collective email and digital filing systems. and handling the input of legal and other information on contracts databases.
Coordinating and collating the receipt of key papers from independent producers and liaising with other divisions of BBC Worldwide in order to ensure information correctly inputted onto internal systems and databases.
The Ideal Candidate
Good attention to detail in terms of dealing with contracts and documentation
Excellent phone manner and ability to use tact and diplomacy
Good organisational skills and ability to set up systems
Ability to work effectively as part of a team, to use own initiative and work efficiently under pressure
Ability to use discretion when dealing with matters of a confidential nature
Working knowledge of computer systems, particularly Microsoft Outlook, Word, Excel and Powerpoint. Copy typing 60 wpm.
About the Company
The BBC is committed to building a culturally diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from individuals, regardless of their background.
BBC Worldwide Limited is the main commercial arm and a wholly owned subsidiary of the BBC. BBC Worldwide exists to support the BBC public service mission and to maximise profits on its behalf. It does this through investing in; commercialising and showcasing content from the BBC in the UK and around the world, In 2015/16, BBC Worldwide generated headline profits of £133.8M and headline sales of £1,029.4M and returned £222.2M to the BBC. Comprised predominantly of the non-English speaking world, our Global Markets business encompasses Western Europe, Central and Eastern Europe, Middle East and Africa (CEMA), Asia and Latin America. Business activities range from TV sales and channel operation to production and intellectual property exploitation, Commerce.