Careers

Business Coordinator, Factual Entertainment and Events, BBC Studios

Job Introduction

BBC Studios is a global creative powerhouse for the development, production and distribution of bold, British, content. We produce over 2,500 hours of content per year, operate in 22 markets globally and generate revenue of £1.4bn annually. We are the most awarded Production Company and the biggest independent producer in the UK.

The Factual Entertainment and Events team produce a wide breadth of content including Top Gear, Dragons’ Den, Amazing Hotels, the prestigious Royal Ceremonial Event coverage and much more.  Our Unscripted department produces a wide range of original, diverse, well-loved and highly acclaimed TV productions, such as DIY SOS, Countryfile, Antiques Roadshow and Gardeners’ World, as well as Bargain Hunt for Daytime.

We are looking for a Business Coordinator to join the team, and you will be reporting to our Business Partner.

Role Responsibility

Our Business Coordinator is responsible for providing a wide range of business, organisational and administrative support to the senior management team.  You will accurately maintain and coordinate business information across the Factual Entertainment and Events team working to established processes and within agreed timescales.  

Freelancer Model – Ensuring freelancers are supported and onboarded into the team. Tracking and ensuring their training is arranged and completed.

Assigning mandatory training to new starters, reporting on completion rates for the department and attending any necessary mandatory training information sessions or forums

Working with HQ to coordinate Awards submissions for nominated Factual Entertainment and Events productions

Attending monthly slate management meetings with Business Partner and Production Accountant to help track budgets and expenditure across the slate of productions

You will act as the Administrator for Factual Entertainment and Events company Barclaycards (expenses cards) assisting production with any applications, troubleshooting and monitoring/resolution of overdue balances

Departmental communication - You will sit in the heart of the department, monitoring and tracking all current and up-coming productions. Ensuring Heads of Productions and Creative Directors and the wider business are aware of our production and TX schedules .

Production Greenlight – working with the Business Partner, Bristol & Cardiff Business Coordinator and Production Executives to maintain accurate records of funding and budget changes on greenlight paperwork and communicating those changes to all relevant people.  You will be required to collate and distribute the approval paperwork and agenda, attend the weekly approvals meeting, to minute this meeting and to ensure all written approvals are obtained in order to support a full audit trail.

Tracking the state of play for each production with regards to outstanding funding and contractual paperwork.  Working with the Bristol Business Coordinator to review forecast payment reports and respond with updates

Our Business Coordinator will address Production operational queries on sustainability including on BAFTA Albert systems and processes.

You will be responsible for data gathering and analysis for BBC Studios’ sustainability strategy including on Albert footprints, carbon action plans, travel, suppliers and zero waste to landfill as well as feeding into MI packs for Factual Entertainment and Events

Providing advice and support on Studios’ policies and processes to production teams throughout prep, shoot and post production such as Expenses, Procurement and Albert as required.

Raising ad-hoc POs if required by Senior Management Team.

To work with Production Accountants for project set ups, maintenance and closure.

Responsible for rolemapping any new starters/individuals changing roles with correct MyBusiness access.

Tracking programme deliveries.

The ideal candidate will be used to analysing and presenting accurate information in different formats and will have strong technical skills, particularly Excel and PowerPoint. You will need to have exceptional attention to detail, and be a good communicator with the confidence to challenge existing processes in order to simplify ways of working.  You will also have very strong team-working skills and the ability to remain calm, focused and accurate under pressure.  This is a busy role with conflicting priorities, so it’s important you can demonstrate resilience and flexibility in your approach to work.  

The Ideal Candidate

  • The successful applicant will have excellent IT skills in particular Excel, PowerPoint  Production knowledge and some knowledge of key BBC Studios systems and processes would be beneficial.
  • You will have experience of working with freelancers, ensuring their onboarding and training has been organised. 
  • Demonstrable experience of maintaining constructive relationships with a broad range of internal and external stakeholders.
  • Exemplary communication & numerical skills are essential, as is a positive attitude, an interest in broadcasting and strong desire to learn.    
  • The ability to compose documents and reports without detailed supervision is essential and to absolutely ensure they are factually, numerically and grammatically accurate.
  • Awareness of the production process and deadlines and timescales that production teams face is also required.
  • You will need to have exceptional attention to detail, and be a good communicator with the confidence to challenge existing processes in order to simplify ways of working.  Practical experience of gathering, analysing and collating complex and confidential information.
  • Operationally proficient, able to embrace change, and to make improvements to working practices
  • Excellent organisation and planning skills
  • A team player with excellent interpersonal skills, able to collaborate across organisational boundaries

#youmakethebbc

 

Package Description

Band: C
Contract type: Fixed Term 12 months
Location: London (Hybrid working with at least 2 days in the office)

We are really proud to share that we are a Level 2 Disability Confident Employer and so if you require any reasonable adjustments in order to apply please do contact us on resourcing@bbc.co.uk with ref: BBC/TP/1717110/55261 in the subject. We advertise all our roles on Evenbreak, the specialist job board for disabled candidates

  • Flexible / agile working -  opportunities across the business
  • Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
  • Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
  • Benefits- We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.

 

About the Company

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. 

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here

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