Careers

Company Secretarial Assistant

Job Introduction

The Company Secretarial team is a dynamic, efficient group of professionals led by the Company Secretary, and working closely with colleagues across BBC Studios within the UK and globally. The team interacts with a large number of senior stakeholders within BBC Studios, including the CEO.

 

This role is one of two Company Secretarial Assistants in the team and reports to the Deputy Company Secretary. The Company Secretarial Assistant will lead discreet projects and will participate in team initiatives, which involve dealing with highly confidential information and tight deadlines.

 

The advertised vacancy is an interim role for one year, providing maternity cover for the current incumbent, and it is highly desirable that the preferred candidate is able to join by August 2022.

Role Responsibility

 

  • Provide high quality company secretarial services within the Company Secretariat team.
  • Project manage the production of UK statutory accounts for the BBC Studios Group.
  • Project manage the approval and execution of corporate approval documents such as Written Resolutions, Powers of Attorney, Deeds and Certifications.
  • Complete statutory filings with Companies House.
  • Assist in the preparation of Board and Committee papers, issued via Diligent Boards.
  • Maintain a comprehensive shared drive and filing system for the company’s documents, records and meeting papers.
  • Maintain the company’s statutory registers and records in Diligent Entities, working closely with other members of the team to ensure any changes are recorded promptly.
  • Assist with any projects that impact the Company Secretarial team as may be needed from time to time.

Are you the right candidate?

 

  • Have experience in or exposure to working within a company secretariat team.
  • Currently hold or be working towards a Chartered Secretary qualification.
  • Have experience of drafting powers of attorney, Deeds, Written Resolutions and other corporate documents.
  • Have experience in completing statutory filings with Companies House, either through web filing or through a third party software such as Diligent Entities or GEMS.
  • Be self-motivated, highly organised and methodical with attention to detail.
  • Be able to take and act upon feedback in a positive manner.
  • Be experienced in working at pace in a changing environment, able to operate under pressure and meet tight deadlines.
  • Have strong planning and time management skills as well as the ability to prioritise tasks.
  • Have excellent communication skills.
  • Have advanced skills in using MSOffice software. A knowledge of Diligent Entities or GEMS software and meeting portals such as Diligent Boards would be advantageous.

Package Description

Band: C
Contract Type: 12 month Fixed Term Contract
Location: London

Working Pattern: Hybrid Working (Home-based plus two/three days a week in the office)

We are really proud to share that we are a Level 2 Disability Confident Employer and so if you require any reasonable adjustments in order to apply please do contact us at resourcing@bbc.co.uk with the job reference in the subject. We advertise all our roles on Evenbreak, the specialist job board for disabled candidates

  • Flexible/agile working - opportunities across the business. We’re happy to discuss a formal flexible working pattern. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at the offer stage.
  • Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
  • Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certifications.
  • Benefits - We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (plus an additional day which is a Corporation Day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.

About the BBC

The BBC is committed to building a culturally diverse workforce and therefore strongly encourages applications from under represented groups. We are committed to equality of opportunity and welcome applications from individuals, regardless of their background. We strive to be the best British content company in the world, attracting the best creative talents in the business, so that we can bring premium quality award-winning programmes, content and brands to the viewer no matter where they are.

The BBC Group has set out the first in a new series of bold steps to transform our programming and better represent the public we serve. We have the biggest financial investment to on-air inclusion in the industry, together with our existing commissioning budget, we are committed to throwing open our doors more widely than ever to diverse stories and diverse storytellers. Together with a diverse workforce we will accelerate the pace of change in increasing diversity and inclusion both on and off air

To find out more about Diversity and Inclusion at the BBC, please visit our website.
 

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