EOI - Junior Production Coordinator, BBC Studios Audio
We are seeking a Junior Production Coordinator to join our award-winning production management team at BBC Studios Audio. We are keen to hear from candidates who are looking for an opportunity to progress through the production management career path route and learn from experienced coordinators and production management leadership. The role would best suit someone with considerable Production Management Assistant experience or similar in a fast-paced production environment.
Potential mid-October start date.
We are an exciting, growing commercial audio production company that specialises in making comedy and entertainment programmes. Usually based in the iconic Television Centre, Wood Lane in London, we are at the heart of BBC Studios.
We make about 150 hours of radio and audio content a year, mainly for BBC Radio 4 but also BBC Sounds and increasingly commercial commissioners, including Spotify. We produce long-running and much loved titles such as The News Quiz, The Now Show, I’m Sorry I Haven’t A Clue and Just a Minute, alongside newer shows like Summer Comedy Festival, Sindhustan, Sarah Kendalls' Australian Trilogy, Alexei Sayle’s Imaginary Sandwich Bar and Daliso Chaponda's Citizen of Nowhere.
We make all types of comedy and entertainment from satire (Dead Ringers) to sitcoms (Phil Ellis is Trying, Ed Reardon's Week) to factual entertainment/comedy (Simon Evans Goes to Market, Museum of Curiosity), sketch shows (John Finnemore's Souvenir Programme) and stand-up shows (Mark Steel’s In Town).
Podcast-wise we also produce Eddie Hearn: No Passion No Point for 5Live, Susan Calman's Mrs Brightside for Acast, Jacob Hawley: On Drugs and Inside Inside No 9 (the companion podcast for the TV programme) for BBC Sounds, Rose and Rosie: Parental Guidance and Sorted with the Dyers for Spotify, with various others under commission or in development.
Though a junior post, it is not an entry level role.
This role is London-based, with possibly some UK travel, but will be home-based for the time being.
There will be a choice of set interview dates. Unfortunately we cannot guarantee that we can accommodate individual availability.
This is not an editorial role.
To coordinate audio productions end-to-end, with some support and training, from set up and recording to post-production and delivery, acting as the focal point of contact between production team members, talent, crew, venues and suppliers, the production office and sometimes audiences and live events. This will include providing support to the Unit Manager & Producers in securing and managing the arrangements for all the resources needed for productions.
The Junior Production Coordinator will have an understanding of and commitment to the aims of Production; will be receptive to the needs of the full range of programmes, new technologies and new ways of working.
The Unit Manager, and will be line managed by the Unit Manager on a day-to-day basis.
The Junior Production Coordinator will work on their own initiative as part of a small production team, with support from the team of Production Coordinators where needed.
Setting up and booking of technical facilities, equipment and venues for live recordings, obtaining quotes from suppliers, negotiating deals as and when appropriate, contacting talent agents and monitoring and reconciling production spend.
Act as the main point of contact for the receipt and communication of information to and from the production team, and all other internal / external departments and contributors, including making all arrangements and briefing them concerning the Producer’s intentions. This may also include assisting the Producer in the finding and securing of contributors or talent and contracting them as required.
To co-ordinate all necessary clearances e.g. music, archive, performance and literary copyright for the programme, including for commercial use, and ensure that written records of any agreements are maintained in systems including Proteus.
To assist in the studio and on location during rehearsals and recordings
To locate and book accommodation, travel and transport for artists, contributors & crew
Casting and talent availability checks, liaising with agents to ensure good communication across the production
Arranging child licensing
To collate information required to produce call sheets, schedules & risk assessments and undertake all programme administration routines. This will include completing PasBs (Programmes as Broadcast using Proteus and other systems), music reporting, preparing risk assessments with support from the team which will include COVID measures and awareness of production and BBC guidelines – communicating measures to relevant parties and assisting Producer with maintaining compliance, script supervision and script formatting.
To ensure that all necessary information is appropriately documented for easy reference in production folders
Final programme delivery to networks or publishers
To have an awareness and understanding of the financial constraints of each programme budget when finding resources and negotiating deals, working to net budgets.
Undertake financial administrative duties for productions including raising programme numbers, raising requisitions using MyBusiness, robust recording and monitoring of programme spend in cost logs, use of SAP reports, updating monthly forecasts in BPC and reporting detail to Unit Manager.
To comply with all relevant BBC Safety Rules, procedures and guidelines. To be fully aware of the Health and Safety responsibilities of this job role, including preparing risk assessments. Specific support and training in this area can be given.
To comply with the BBC's policies on equal opportunities and diversity and to apply the principles of the policies when carrying out the role.
To undertake all administrative work on programmes scheduled for repeat or reversion. This may be undertaken in the absence of a Producer and may involve arranging playbacks to check quality and content.
To score quiz and panel shows on stage, if required
To prepare content for social media use, which could include editing and resizing of images
To compile weekly duty log information
To prepare a monthly internal newsletter for the scripted comedy team
To assist with booking and distributing kit for remote recordings, if required
To monitor and track use of departmental kit, but not wider IT of the department
To book Audio department meetings, if required
Are you the right candidate?
We want to hear from candidates who have previous experience working as a Production Management Assistant, Junior Production Coordinator or Production Coordinator, or similar.
- An interest in audio and podcast output
- An interest in progression through production management
- Excellent administrative skills and IT skills including experience using Microsoft Office - Word, Excel and Outlook, to a good standard is absolutely essential
- Experience of completing production paperwork using Proteus and/or Silvermouse
- Experience of researching and clearing archive material and music for public service use
- Experience using systems such as SAP and MyBusiness
- A keen eye for detail and ability to juggle a number of different programmes at once in studio and on location is essential – this will be a very busy role
- Demonstrable organisational and forward-planning skills
- Resilient, calm and professional manner
- An excellent, clear communicator – able to adjust tone and approach for different audiences
- Experience of setting up more complex recordings, events or shoots, including with international travel, is advantageous
- Experience of tracking production spend and monitoring against a budget is advantageous
- Experience of researching and clearing archive material and music for commercial use is advantageous
- Experience using BPC is advantageous
- Awareness of the BBC’s health and safety processes and procedures, including risk assessments, and employment procedures including knowledge of BBC accident, incident, broadcasting emergency and evacuation procedures, Editorial Policy, Fair Trading, Branding, Child Protection, Data protection and HR
Contract type: FTC
Location: London-based, with possibly some UK travel, but will be home-based for the time being.
We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.
- Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
- Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
- Benefits- We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.
The situation regarding the coronavirus outbreak is developing quickly and the BBC is keen to continue to ensure the safety and wellbeing of people across the BBC, while continuing to protect our services. To reduce the risk access to BBC buildings is limited to those essential to our broadcast output. From Wednesday 18th March until further notice all assessments and interviews will be conducted remotely. For more information go to https://www.bbc.co.uk/careers/
About the BBC
We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.
Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.
We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.
We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.
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