Event Co-ordinator (Assistant Project Manager), BBC Proms

Please Note: The application deadline for this job has now passed.

Job Introduction

The BBC Proms is the biggest classical music festival in the world. We run over 100 live events over 2 months in the summer at the Royal Albert Hall in London and venues around the UK. Nearly everything we do is broadcast across BBC Radio, TV and online.  We are a creative, innovative festival that connects with audiences around the UK and across the globe.

You would be part of a dynamic team that looks after Live Events,  Marketing, Learning, Communications, Publications and Business. You will build skills in your chosen area and everyone on the team has a chance to work at events. It’s a real team effort.

In any single week at the BBC Proms you could be working on events for singer-songwriter Laura Marling, the London Symphony Orchestra with conductor Simon Rattle, sitar-player Anoushka Shankar and the BBC Orchestras and Choirs. Click to see a taste of the Proms in 2020.

We want the Proms to be for everyone and are looking for people to help us do that.

Here’s a short video of what it’s like to be part of the unique Proms team:

Role Responsibility

We’re looking for 2 Event Co-ordinators to join the Live Events Team.  It will give you the opportunity to work as part of a small team that puts on all the concerts and events for the BBC Proms season at the Royal Albert Hall in London as well as some of Radio 3’s major events around the UK. Your main role is to plan and co-ordinate the detailed logistics of the concerts through to the running of all events on site for live audiences and broadcast on Radio and TV.

For fuller details see Appendix of Job Description in the attached PDF / Please read carefully through the job description in the appendix and if that sounds like you, please apply below.

The Ideal Candidate

We are looking for someone who can:

  • Show an enthusiasm for music and live events as well as have a knowledge of how orchestras and choirs work.
  • Show a commitment to creating inclusive opportunities for people of all backgrounds to participate in arts and culture
  • Show a good track record in the organisation of live classical music events
  • Work and communicate collaboratively with a wide range of people.
  • Be part of a team that delivers large-scale projects to live audiences in a timely and organised way
  • Work enthusiastically and creatively to turn challenging situations into practical solutions  
  • Planning & Organisation, interpersonal skills, time-management, attention to detail, ability to adapt quickly to a variety of software packages.
  • Help us produce key event paperwork in an efficient way
  • Show an awareness of Health and Safety issues for live events
  • For an expanded list of Desirable and Essential skills see Appendix of Job Description in the attached PDF

You will be required to work long hours and some weekends on events across the year – particularly over the duration of the Proms season

If you'd like to speak to someone about further details of this post, please contact:

Helen Heslop (Live Events Manager, Proms & Radio 3) on 07894 838529.

Package Description

Band: C
Contract type:     2 positions x FTC/attachment x 5-6 months 
Location:    Broadcasting House, London

Interviews will be held in the week commencing 22nd March 

We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

  • Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
  • Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
  • Benefits- We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.

The situation regarding the coronavirus outbreak is developing quickly and the BBC is keen to continue to ensure the safety and wellbeing of people across the BBC, while continuing to protect our services. To reduce the risk access to BBC buildings is limited to those essential to our broadcast output. From Wednesday 18th March until further notice all assessments and interviews will be conducted remotely. For more information go to

About the Company

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. 

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here

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