This is an exciting opportunity for a Production Coordinator to join a thriving audio production company that specialises in making comedy and entertainment programmes. Based in the iconic Television Centre, Wood Lane in London, we are at the heart of BBC Studios.
We make about 150 hours of radio and audio content a year, mainly for BBC Radio 4 but also BBC Sounds and increasingly commercial commissioners. We produce long-running and much-loved titles such as The News Quiz, The Now Show, I’m Sorry I Haven’t A Clue and Just a Minute, alongside newer shows like Tez Talks, Sindhustan, Sarah Kendalls' Australian Trilogy, Alexei Sayle’s Imaginary Sandwich Bar and Daliso Chaponda's Citizen of Nowhere.
We make all types of comedy and entertainment from satire (Dead Ringers) to sitcoms (Phil Ellis is Trying, Clare in the Community, Ed Reardon's Week) to factual entertainment/comedy (Simon Evans Goes to Market, Museum of Curiosity) and stand-up shows including the prestigious BBC Introducing...Radio 4 New Comedy Awards.
Podcast-wise we also produce EastEnders: The Podcast, Eddie Hearn: No Passion No Point, Eurovision Calling, Susan Calman's Mrs Brightside and Jacob Hawley: On Drugs with various others under commission or in development for Sounds and beyond.
This is not an entry level role.
This role is London-based. There will be a choice of set interview dates. Unfortunately we cannot guarantee that we can accommodate individual availability.
To co-ordinate audio productions end-to-end, from set up and recording to post-production and delivery, acting as the focal point of contact between production team members, talent, crew, venues and suppliers, the production office and sometimes audiences and live events. This will include providing support to the Unit Manager & Producers in securing and managing the arrangements for all the resources needed for productions.
The Co-ordinator will have an understanding of and commitment to the aims of Production; will be receptive to the needs of the full range of programmes, new technologies and new ways of working.
The Unit Manager, and will be line managed by the Unit Manager on a day-to-day basis.
The Production Coordinator will work on their own initiative as part of a small production team.
- Setting up and booking all technical facilities, equipment and venues for live recordings, sourcing crew, obtaining quotes from suppliers, negotiating deals as and when appropriate, contacting talent agents and monitoring and reconciling production spend.
- Act as the main point of contact for the receipt and communication of information to and from the production team, and all other internal / external departments and contributors, including making all arrangements and briefing them concerning the Producer’s intentions. This may also include assisting the Producer in the finding and securing of contributors or talent and contracting them as required.
- To co-ordinate all necessary clearances e.g. music, performance and literary copyright for the programme, and ensure that written records of any agreements are maintained using Proteus.
- To assist in the studio and on location during rehearsals and recordings, and where required undertake limited operational duties under supervision.
- To locate and book accommodation, travel and transport for artists, contributors & crew.
- Casting and talent availability checks, liaising with agents.
- To collate information required to produce call sheets, schedules & risk assessments and undertake all programme administration routines, collating and circulating PasBs (Programmes as Broadcast using Proteus), music reporting, risk assessment paperwork, script management and formatting.
- To ensure that all necessary information is appropriately documented for easy reference in production folders.
- To have an awareness and understanding of the financial constraints of each programme budget when finding resources and negotiating deals.
- Undertake all financial administrative duties including raising requisitions using MyBusiness, recording and monitoring programme costs in cost logs and using SAP reports, and updating monthly forecasts in BPC.
- To score quiz and panel shows on stage, where required.
- To comply with all relevant BBC Safety Rules, procedures and guidelines. To be fully aware of the Health and Safety responsibilities of this job role, including assisting with preparing risk assessments.
- To comply with the BBC's policies on equal opportunities and diversity and to apply the principles of the policies when carrying out the role.
- To undertake all administrative work on programmes scheduled for repeat or re-version. This may be undertaken in the absence of a Producer and may involve arranging playbacks to check quality and content.
The Ideal Candidate
We want to hear from candidates who have previous experience working as a Production Coordinator, Production Management Assistant or similar.
Knowledge & experience of production management across more than one genre of output is advantageous
Evidence of a clear understanding of all stages in the production process
Excellent administrative skills and experience using Microsoft Office including Word, Excel, and Outlook to a good standard is essential
Experience of setting up complex recordings, events or shoots
Experience of forecasting, monitoring and reconciling production budgets
Experience using systems such as SAP and MyBusiness, with use of BPC or ECat advantageous
Experience of completing a full range of production paperwork using Proteus and/or Silvermouse
Experience of obtaining and clearing archive material and music copyright
Experience of setting up factual programmes and international travel is a plus
A keen eye for detail and ability to juggle a number of different shows at once in the studio and on location
An interest in comedy, entertainment, and podcasts
Awareness of the BBC’s health and safety processes and procedures, including risk assessments, and employment procedures including knowledge of BBC accident, incident, broadcasting emergency and evacuation procedures, Editorial Policy, Fair Trading, Branding, Child Protection, Data protection, and HR
Contract type: Production
We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.
- Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
- Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
- Benefits- We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days holiday with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.
About the Company
We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.
Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.
We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.
We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.
To find out more about Diversity and Inclusion at the BBC, please click here