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Production Co-ordinator

Please Note: The application deadline for this job has now passed.

Job Introduction

*Please note the additional Career Path Framework specification is a generic and overall overview. The word document Appendix is most closely linked to this role’s activities *

BBC Writersroom’s driving principle is to expand the range and reach of the BBC’s Drama, Comedy and Children’s output; we particularly champion new writing talent and diversity.

BBC Writersroom works across radio, television, and online platforms, for all networks.

Together with our cultural partners inside and outside the BBC, we set up and implement development projects for new and experienced writers, BBC Commissioning, and production departments - including BBC Studios, in-house and Indies - across the UK.

Role Responsibility

Within this role you will be supporting the BBC Writersroom team in developing and implementing its strategic aims. You will do this by:

ADMINISTRATION AND FINANCE

Managing and processing financial information including:

  • Working with the Production Manager to prepare, monitor and submit budgets, and liaising with BBC Finance and the Writersroom team;
  • Raising writer/contributor requisitions, sales orders, purchase orders and freelance contracts;
  • Setting up new suppliers, customers, freelancers and contributors on BBC systems.

Providing administrative and logistical support to the Writersroom team as required, including:

  • Managing the diary of the Head of BBC Writersroom;
  • Booking transport and accommodation as appropriate;
  • Acting as an Information Technology Coordinator (ITC) for the Writersroom team and processing IT requests as required;
  • Monitoring and reviewing the departments GDPR policies and requirements;
  • Submitting ID pass requests for the team and for freelancers, liaising with the ID Unit;
  • Providing general office administration including overseeing office moves as required;  
  • Overseeing any temporary administration staff as required;

EVENTS, RESIDENTIALS AND WORKSHOPS

Working closely with Writersroom staff across the UK to share the organisation of: 

  • National Events such as the Scotland or Wales Writers’ Festivals - including booking venues/speakers, arranging travel and catering, completing risk assessments, tracking online applications and ensuring the smooth running of these key events;
  • General events such as the annual Television Writers’ Festival;
  • Other workshops, talks and writers’ residential retreats.

TALENT SEARCHES

You may, at times, be required to work with Writersroom staff throughout the UK to assist with the management of talent searches including: 

  • Scheduling the reading process, and related interviews, meetings and events;
  • Monitoring submissions via the Writersroom e-submissions system;
  • Providing phone advice and answering queries from writers;
  • Co-ordinating a team of freelance readers and collating script reports;
  • Updating writers on their progress and providing feedback to writers where appropriate in a sensitive and constructive manner;
  • Drafting terms & conditions and liaising with BBC Legal, Editorial Policy and other departments and external partners;
  • Collaborating with development staff in other BBC departments, BBC Studios, and Indies regarding promising writers;

GENERAL

Creating and maintaining a database of writers and contact lists for new writing organisations and key contacts across the country, as well as a monthly ‘What’s On’ round-up of new writing events and productions. 

Building  positive working relationships with writers and staff in other BBC departments (e.g. CBBC, CBeebies, Radio Drama, etc.) and BBC Studios (TV Drama and TV and Radio Comedy) as well as key Independent Production Companies. 

Where possible, providing ad-hoc production support for Writersroom productions such The Break (series of iPlayer short dramas), the Radio 3 monologues and micro-shorts for social media. 

Are you the right candidate?

  • Demonstrable organisational and financial skills, juggling a wide variety of different responsibilities and projects;
  • Excellent IT skills including Outlook, Word, Excel and Powerpoint; 
  • Experience of providing similar support in an environment of comparable complexity; 
  • A demonstrable interest in, and wide knowledge of, Drama and/or Comedy output across all media, particularly in the area of youth and BAME talent.

 

USEFUL KNOWLEDGE, EXPERIENCE AND SKILLS

  • Knowledge and experience of using the BBC financial systems (SAP) – particularly for paying suppliers, freelancers and contributors;
  • Experience of event management;
  • Knowledge of the BBC and its policy and procedures; 
  • An understanding of the wider industry, including theatre, and especially new writers.

Package Description

Band: B
Contract type: 12 Month Fixed Term Contract/Attacment
Location: London

Interviews: 5th & 6th September

We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

  • Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
  • Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
  • Benefits- We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days holiday with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.

About the BBC

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. 

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexuality, social background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here

BBC

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