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Production Management Assistant Pool, BBC Studios Factual Glasgow

Please Note: The application deadline for this job has now passed.

Job Introduction

BBC Studios is a leading producer of local and network content, with a reputation for creating exceptional, critically acclaimed programmes. Our output includes the BBC’s landmark series Sacred Wonders (BBC1), flagship art series Imagine (BBC1), Trust Me I’m a Doctor (BBC2), This Farming Life (BBC2), Landward (BBC1 Scotland), and One Show Arts and Science films (BBC1). We also make studio shows and a number of single-hour documentaries (such as award-winning Angela Carter: Of Wolves and Women) and feature documentaries (Van Meegeren: The Forger Who Fooled The Nazis).

We are looking for Production Management Assistants to join our PMA pool.  In partnership with the editorial team, the PMA will report to the Production Co-ordinator or Production Manager to provide day-to-day logistical and financial support to the production in a busy and fast-moving environment.

Candidates who are successful in the recruitment process will be placed in our PMA pool and will be offered work as and when opportunities arise during peak business periods across our Factual output.

Appointment to the pool will not entitle candidates to a permanent contract in the BBC, those will have to be applied for in the normal way, and neither does it guarantee work.

If you are interested in joining our PMA pool, just send us your CV and then you will be invited to answers some video questions.

Those successful will be invited to come in for an interview between 10th and 14th December. You must be available on these dates to apply.

Our PMA pool runs every 4 months. The cut-off date for this current pool is Monday 11th November, any candidate who applies after this date will be considered for the next talent pool which opens in March 2020 for our April intake.

Pool application dates: Monday March 16th 2020; Monday July 20th 2020

Role Responsibility

  • The PMA is a key point of contact and provides administrative and logistical support to the production team/s, in order to ensure the smooth and efficient running of productions.
  • You’ll work with your editorial colleagues to deliver outstanding, distinctive content by supporting in the delivery of editorial ambitions within operational and financial constraints. Contributing to a professional BBC Studios production management community, you’ll support the drive for continuous improvements of workflows and contribute to and support a creative and collaborative culture.
  • Provides administrative support for the production during various stages of the process.
  • Assists the Production Co-ordinator (or Production Manager) in the preparation and subsequent communication of production information.
  • Responsible for the smooth running of the production office, acting as a key point of contact on the production.
  • Ensures compliance with BBC policies and guidelines, in order to minimise the BBC’s exposure to risk, escalating any issues promptly.
  • Supports the production management team using specialist skills, such as working in a studio, working on location and planning/coordinating background action where necessary.
  • Responsible for resolving a range of diverse operational issues within the role, escalating to the Production Co-ordinator or Manager where necessary.  
  • Responsible for delivering value for money in the role through effective and efficient management of time and resources.
  • Assists in the processes of fully and accurately capturing and managing metadata in line with BBC guidelines and policies.
  • Maintains a safe and healthy working environment at all times, escalating any issues or areas of concern.
  • Proactively looks for ways of improving efficiencies within a production environment, promotes diversity and champions the rationale for new ways of working and/or for adopting new production related technologies.
  • Contributing to, and helping to implement, practical actions to reduce environmental impact throughout production
  • Responsible for coordinating the administration of team IT requests and user administration including joiners, movers and leavers, along with systems access and record keeping
  • Contributing to, and helping to implement, practical actions to reduce environmental impact throughout production

Are you the right candidate?

  • You must have experience of working as a Production Management Assistant, Production Secretary or similar role. You will have a real ‘can do’ attitude, be efficient and able to demonstrate strong organisational and planning skills and manage conflicting demands to meet deadlines.
  • You will work well within teams as well as independently, be a good communicator, have good attention to detail when working in a fast paced environment and be focused on your work.
  • Demonstrate interest in the BBC and the wider industry.
  • Awareness of multi-platform production/content.
  • Able to use systems and adopt new technologies.
  • Interpersonal and communication skills sufficient to establish and maintain effective relations with a wide range of contacts.                
  • Experience of working in a pressurised and challenging environment.
  • Demonstrates strong organisational and planning skills and manages conflicting demands to meet deadlines.
  • Ability to use own initiative with confidence, using judgement to escalate where necessary.
  • Able to consider and propose new ways of working to improve existing processes
  • Demonstrates business and finance skills – able to understand and work with budgets. 
  • Accurate and effective written and verbal communication skills with good attention to detail





Package Description

Location: Pacific Quay, Glasgow

under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

  • Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
  • Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
  • Benefits- We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 25 days holiday with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.

About the BBC

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. 

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here


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