Careers

Team Assistant

Please Note: The application deadline for this job has now passed.

Job Introduction

We are looking to recruit a Team Assistant within our Technology & Product Team. The location is flexible and the role is full time.

The purpose of the role is to provide comprehensive administrative support to managers and team members within the Technology and Product groups (formerly D+E). The role will be responsible for a broad range of administrative tasks e.g. diary management, the handling and direction of queries, maintenance of records and co-ordination of projects and activities.

We can be flexible on the locations of the roles (e.g. Salford, London, etc) however currently Business Management and Administration staff are working remotely, as we transition to a Hybrid model in line with the BBC’s future ways of working. It will involve working with the Management team and their wider team to assist in the day to day running of the department.

Role Responsibility

  • Diary Management - ability to manage the diaries of a mix of Directors and senior leaders, as well as coordinating management meeting and team events, potentially across multiple sites. Managing agendas, taking notes and ensuring actions are captured & followed up on are key requirements of this role
  • Provide comprehensive administrative and operational support to the team using discretion to identify and resolve first line issues, referring to supervisor/manager for assistance as necessary.
  • Organise key team meetings including co-ordination and distribution of agendas, supporting documents, production and distribution of minutes, and follow-up on outstanding actions.
  • Assess the range and volume of work to be undertaken for the day or days ahead and plan to ensure work is completed to time and to an appropriate standard.
  • Make routine arrangements and bookings, according to clearly defined instructions, and provide diary management support to team to help ensure that they use their time effectively.
  • Maintain, efficiently operate and improve a range of office processes and administrative systems (including filing) to ensure the smooth running of the team.
  • Prepare documents, presentations and other materials to a clear brief, using established formats and standard software.
  • Prepare straightforward analysis, manipulation and interpretation of data.
  • Use discretion to identify and resolve first line issues, referring to supervisor/manager for assistance as necessary.
  • Follow set ordering procedures to ensure adequate low value supplies/resources are available to meet office/work unit requirements.
  • Responsible for coordinating team IT requests, user administration, systems access and record keeping. Working with the lead asset manager to ensure those who are joining, moving or leaving the department are equipped appropriately with the right IT.

Are you the right candidate?

We are looking for the following skills / experience: 

  • Diary Management - ability to manage the diaries of a mix of Directors and senior leaders, as well as coordinating management meeting and  team events, potentially across multiple sites. Managing agendas, taking notes and ensuring actions are captured & followed up on are key requirements of this role
  • Experience of undertaking general business tasks including raising Purchase Orders, Joiners/Movers/Leavers Admin, maintenance of D-lists, financial & non-financial ITC responsibilities, tracking assets, maintaining staff contact lists
  • Building and maintaining good working relationships with the business and key stakeholders at all levels is crucial
  • Experience of using business tools and systems, including the Microsoft Office Suite, SAP (MyBusiness), JML (Identity) etc
  • Pro-active approach - the ability to forward plan and juggle pieces of work, whilst adhering to tight deadlines, and has ability to work under own initiative.

Interviews likely to take place from the 5th September. 

Package Description

Band: B
Contract type: FTC / Attachment
Location: Broadcast Centre - London / Flexible 

We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

  • Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
  • Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
  • Benefits- We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.

About the BBC

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. 

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here

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