Careers

Team Assistant

Job Introduction

***You must be authorized to work in the United States to be considered for this role.

The purpose of the role is to provide comprehensive administrative assistance to managers and team members within the marketing team. The role will be responsible for a broad range of administrative tasks e.g. the handling and direction of queries, maintenance of records, acting as the first point of contact for the team, and coordination of projects and activities.

Role Responsibility

  • Provide comprehensive administrative and operational assistance to team using discretion to identify and resolve first line issues, referring to supervisor/manager for assistance as necessary
  • Use discretion to identify and resolve first line issues, referring to supervisor/manager for assistance as necessary
  • Make routine arrangements and bookings, according to clearly defined instructions, and provide diary management assistance to team to help ensure that they use their time effectively
  • Prepare documents, presentations and other materials to a clear brief, using established formats and standard software

Scope & Impact

  • Assess the range and volume of work to be undertaken for the day or days ahead and plan to ensure work is completed to time and to an appropriate standard
  • Maintain, efficiently operate and improve a range of office processes and administrative systems (including filing) to ensure the smooth running of the team
  • Prepare straightforward analysis, manipulation and interpretation of data
  • Follow set ordering procedures to ensure adequate low value supplies/resources are available to meet office/work unit requirements

Relationships

  • Organize key team meetings including coordination and distribution of agendas, supporting documents, production and distribution of minutes, and follow-up on outstanding actions
  • Responsible for coordinating team IT requests, user administration, systems access and record keeping
  • Working with the lead asset manager to ensure those who are joining, moving or leaving the department are equipped appropriately with the right IT

Are you the right candidate?

Behaviors

  • Organized with ability to prioritize own workload effectively, to coordinate activities and conflicting demands to ensure that tight deadlines are met
  • Effective communication skills with the ability to work well with range of people at all levels
  • Strong attention to detail

Knowledge & Skills

  • Ability to use own initiative with minimal supervision and deal with routine queries as they arise, escalating to others as necessary
  • Ability to research, gather, analyze, collate and present information as required

Professional Experience

  • Experience of providing administration assistance in at least one organization
  • Proficient computer skills with strong experience of office software packages (i.e. Word, Excel and PowerPoint.)
  • Media sector experience
  • Relevant business administration qualification

About the BBC

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. 

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here

Perks

  • Competitive Compensation Package
  • 100% Employer-Paid Medical and Dental Insurance (PPO plans)
  • Generous Paid Time Off
  • Flexible, Hybrid Working Arrangements
  • Work/life balance
  • Free Retirement Consulting to All Employees
  • Pet Insurance
  • Commuter Benefits
  • Free Peloton App Membership
  • Gym Reimbursement
  • Bagel Mondays, Thirsty Thursdays, and more!

COVID Vaccination Disclosure: BBC Studios is committed to the safety and well-being of our employees, contractors, and guests. We follow federal, state, and local guidelines regarding vaccination and testing requirements across our office locations.  

Our New York office requires all staff, contractors, and guests to be fully vaccinated and to submit proof of vaccination.  

For other locations, a negative COVID-19 test may be submitted weekly if an individual is not fully vaccinated.  

Please note that most roles require an in-office presence of two days a week as part of our hybrid/flexible working arrangement. 

Apply

This website is using cookies to improve your browsing experience. If you navigate to another page without changing the settings below you consent to this. Read more about cookies.

  

This website is using cookies to improve your browsing experience. If you navigate to another page without changing the settings below you consent to this. Read more about cookies.